Citation is a powerful and easy to use bibliographic database system and notes organizer for research writing.

With Citation, you will be able to:

• Organize bibliographic information and notes in database records as you research your topic.
• Enter and proofread bibliographic information for sources you use in reseach papers and teaching materials only once, using a single set of guidelines.
• Browse through your research notes by subject as you are preparing the basic structure and points of your paper.
• Cite works as you are writing with a short author-date key that points to the record in your datafile.
• Easily include excerpts from your note records in your paper.
• Write your bibliographies and references with a click (Citation supports 1000+ predefined citation styles, and provides you with the most powerful and easy to use custom report writer available.

It's not only easy. It is quite simply a good idea to use Citation when you are researching a topic and writing. Your notes and information on source works will be more easily organized and more accessible.

Entering your references and notes as records in a Citation database will give you sorting, searching, and keyword tagging capabilities that simply aren't possible with handwritten notecards, word processing files, or even traditional database programs. Each record can have as many keywords as you like, library call information, and an abstract up to 10 pages in length.

You can use Citation just like your speller and thesaurus -- from your word processor's menu, as one of your writing tools.

With Citation, you will be able to focus on your writing, and let Citation take care of organizing notes and writing bibliographic references.

Creating databases with Citation is easy. Just choose File, New from the menu, enter a name for the new datafile, and you're ready to start gathering your references and notes as bibliographic records.

• You can create as many databases as you like, and enter as many records as you need.
• You can also create shortcuts to your databases for Windows 95/98/2000, so you can open specific databases with just a click, or even from your start menu.

There are many ways to add records to your Citation database. You can use BookWhere, for instance, to search library systems and download the records into your database. You can also search topics on internet library and online database services (there are quite a few services now that provide searches for periodicals and full text versions of texts), and copy bibliographic information and notes into your records.

There are also a number of instances in which you will want to add records by hand, as you are reading through works and notice citations for interesting sources, and so on. Citation provides you with data entry forms tailored to help you enter complete bibliographic information on almost any type of resource work.

To add a record to your database, choose Edit, Add Record, and then select the data entry form from the dialog:

More information about the forms available in Citation.

Citation's data entry forms are specially designed to store pertinent information for particular types of resource works and notes. The basic form for an Article in a journal, for instance, prompts you to enter all the information necessary for a proper reference to an article in a journal, plus keywords (that will help you locate works on particular issues later, when you are writing), and an abstract (which you can choose to include or not include in your bibliographic citations):

As you are researching your topic online, searching library systems with BookWhere, or reading through works that cite sources you think might be useful to your own project, you can enter records in Citation and tag them with a keyword "readlist" to be included in a list of background reading materials:

To generate a lists of works to consult, choose Generate Bibliography, and set the style to Reading List:

You can use the reading list to locate works you need to consult for your research (or as the bibliography to submit with a prospectus). Note that information entered into the "Reference" field - a library call number, for instance, or a URL to a website - will print in the document. URLs, as well, will be active links in your Word or WordPerfect documents.

Keeping a reading list is a great way to make the time you spend tracking down source works more efficient.

To cite a source in your document, you can use the Short List view of your database to locate the record:

Click the Cite button to insert a "key" in your document to cite the work. Specific page references for your footnotes and intext citations can be added to the key as well:

Once you've placed the keys in your document citing records in your database, writing intext citations, bibliographies and references with Citation is a cinch. Here's how it works.

Click Generate, Citations for document, and choose the style for your citations from the menu. Citation writes the references in the style you've chosen:



You can reformat the citations in an instant in any of the 1000+ publishing styles predefined in Citation, by simply rerunning Citation and selecting a different style on the dialog.

Keeping thorough and organized notes is an important part of the research process. Citation provides you with special forms for notes that can make collecting and organizing your notes easy and efficient.

This is easy to see, given a concrete example. Let's say, for instance, that you were asked to prepare a paper on tribal law.

The first thing you would probably want to do is to use the internet to research potential sources. You could use a search and retrieval program, such as BookWhere, to search library systems and download the results, or search the library and other online services directly, adding records for potential sources (and abstracts, when these are available) as you locate them.

As you locate potential sources and add records for them to your Citation database, you will want to make certain you tag them with the keyword "readlist" so that you can use Citation to write a "reading list" of potential sources to take with you to the library.

As you are reading through source works for your research, you will want to enter a bibliographic record for each source, and then add Note records with excerpts from the source work that you'll want to use in your papers.

In many cases, you can collect your notes directly from the internet. Just highlight the text in your browser, click Copy, and then paste the text into your Citation note record. See the QuickStart Handbook for more details on adding note records to your Citation datafile. The QuickStart handbook, as well as the online Citation Workshop also offer explanations of how to select a subset of notes and sources on a specific topic, how to print a document with your notes, and incorporating notes into your papers.

There are a number of ways to review notes and bibliographic records that pertain to similar topics. You can search for records that contain a keyword, an author name, a journal, or a publisher/court, by using the search button on the list box:

You can also browse through records containing a term in any field by using the Search for Record dialog:

Citation provides you with an output format to let you write your notes in Notecard format to an open word processing document:

You can have Citation place excerpts in your note records in your document, as you are writing your citations. Just insert the Access Phrase for the note record into your document:

When you generate citations for this document, Citation will locate the Access Phrases for Note records, and replace these with the contents of the note record's excerpt field, as it writes your references:

You can use the Select feature in Citation to create subsets of your datafiles.

• Works with any word processor, including MS Word, WordPerfect for Windows, and WordPerfect for DOS.
• Installs on the Tools menu (or button bars) in WordPerfect 6.0a, 6.1, 7, 8 & 9 and Microsoft Word 6.0c, 7, 97, and 2000.
• Import records from libraries and online database services (e.g., Medline, OVID, OCLC) with the BookWhere add-on for Citation.
• Notecard like forms make entering data simple and convenient. Includes forms for entering bibliographic data from books, journal articles, legal services and reporters, manuscript collections, films, internet sources, and most other types of materials used in research. Forms can be customized for your own uses.
• Includes a sample database with examples from MLA, Turabian, APA, ASA, and AAA style guides, making it easy to enter bibliographic information
• Built in Speller lets you check spelling for text in a field, in a record, or the entire datafile.
  
• Powerful and easy to use custom format editor lets you write plain English commands in a text file to create new styles and print out notes in any way you like. Editable versions of major styles (i.e., Chicago, AMA, GSA) available.
• Author, Journal, and Keyword pop-up list boxes help you enter data quickly and consistently.
• Journal and Publisher Abbreviation support
• Global find and edit feature helps you edit data.
• Find Duplicates feature lets you locate and edit duplicate records and Access Phrases.
  
• Allows specific page references for author-date intext cites (Smith 1987: 322), endnotes and footnotes; inclusive pages are included in your bibliography or reference list.
• Supports shortened subsequent cites for footnotes and endnotes, with short titles.
• Supports citations of internet resources, such as web pages, docs on ftp sites, and newsgroup items.
• The Short List View lets you display an index (Author, Year, Title) of your datafile.
• Supports multiple instances of Citation 7, so you can work on several datafiles at once.
• Insert excerpts from your database directly into your papers.
• Search button on list boxes for Authors, Keywords, Journal lets you instantly find records containing terms or names in the list boxes.
  
• Provides editable abbreviation lists for law reviews, reporters, services, and courts.

Citation requires Windows 95 or higher, 8 mb RAM and 12 mb of free disk space.

Download our Demo version and give Citation a test drive. All records entered in the demo version will transfer automatically to the full version.

If you are considering using Citation as a text in a course you are teaching, please visit our Teaching Notes page, and request an examination copy of the program.